The Podcast for Counsellors Interested in Planning, Starting & Growing Their Private Practice in Canada.
About Julia Smith
Where are you in your private practice journey? How’s it going for you? I’m Julia Smith and I’m so glad you’re here.
This podcast is dedicated to help you know exactly how to start your private practice in Canada, while also sharing tips to growing it, filling your schedule, and going from solo to group practice owner. I’ll take you on my journey from starting as a counsellor to totally killin’ it and growing my own practice in Halifax. I also feature expert guests and industry leaders and together, we’ll help you plan, start, and grow a successful private practice in Canada.
Thanks for listening!
Why is there a need for tax free therapy? What is happening with the Excise Tax bill? How can you add your voice to the campaign of adding psychotherapy and counselling therapy to the list of GST/ HST exempt healthcare practitioners?
Sometimes your private practice schedule needs to change to meet your needs because your needs have changed, or you started a side hustle and you need to re-prioritize your time, or you moved to a new location, or hired an assistant! Whatever your situation is, as life shifts, you shift as well. One of the ways to stay on top of the ever-evolving and moving life is to create systems and schedules that are flexible and can be adjusted to suit you and your Canadian private practice.
Are you daydreaming about a life that you want for yourself, personally and professionally? What’s been on your mind to try out? Is there something still nagging you that is asking for your attention? If you are putting off exploring your dreams – why? The sooner you can explore the outlines of the possibilities for your dreams, the sooner you can get started on creating them. In this podcast, I share my recent experiences, and a cautionary tale. Learn from me, take away what resonates, and I hope that it inspires you to take action.
Do you have ideas that you want to explore within the mental health field that lies outside of the therapy room? Or do you have one great idea that you want to try out? Or do you have a passion that you want to try to monetize while growing your private practice? Whatever is on your mind, or wherever you are in your Canadian private practice and professional business journey, in this podcast episode I chat with Alison about her extensive experience with building multiple businesses. From starting her group practice to creatings side hustles, we discuss contractors versus employees, your passions, and finding your “why”.
Do you have a team that supports you in your private practice? Are there other passions in your life that you want to pursue alongside being a therapist? What does it take to create a sustainably successful Canadian private practice? Passive income and diversifying your income streams is not only a good financial decision for your business, but it also supports you because it provides an outlet for you to explore and develop your hobbies outside of therapy, which can make you a happier and a more successful therapist. Whether you have multiple streams of passive income already, or you have just hit the idea-stage, this podcast episode is for you. Claire Blakey and I discuss the pros (and some cons) to passive income, and how you can approach this new avenue to make the most of it.
Are you working with your passions? How can you find a bridge between what you like to do and what you need to do? Could you develop a small avenue of passive income in your Canadian private practice? The road from being a student to a therapist is long with many twists, turns, and brave steps! Imagining your future Canadian private practice may feel very far away while you are in grad school or finishing your dissertation, but you can take small steps now to make that transition easier for yourself – and more successful for your future business! From finishing your studies to taking the first, small steps to building your new, sustainable Canadian private practice, I discuss this journey with Alison McCleary and the lessons that she has learned.
Are you craving more freedom in your work and free time in your everyday life? Are you working at full capacity and hitting an income glass ceiling? What if you could build a totally automated group practice? Is that possible? Whether you crave some more mobility in your daily life, you feel like you’re on the verge of burnout, or you are in the process of growing your Canadian private practice, you need systems. Automated systems take a huge chunk of work out of your day, allowing you to focus on what is important to you. In this podcast episode, I talk about the benefits of systems and how to implement them with Nicole McCance, a master optimiser!
Are you still emailing your clients back and forth to set up sessions? Do you need to free up some time in your schedule and automate the admin? Did you know that setting up an online booking system is really easy? Setting up an online booking system has saved me so much time! And switching to an automated booking structure allows my admin staff to work on other important tasks, and get more done, which helps my Canadian private practice to grow steadily and smoothly. Online booking is a great tool for counsellors in private practice, and in this episode, I show you how to do it!
How do you keep your online data private? Are you willing to spend a couple of extra dollars a month to secure your – and your clients! – information safely? Do you know which Canadian platforms you can use to get started? In our increasingly digital world where we store our data online and risk hackers and data leaks, digital security cannot be undervalued or overlooked. Our clients trust us with not only their healing but also their information, so be proactive in becoming digitally safe! In this podcast episode, I discuss the essentials of digital protection and a bunch of great, Canadian services that you can use today.
When was the last time you raised your hourly rate? Do you feel anxious or nervous when it comes to addressing your hourly fee with new or current clients, especially when you know you need to increase your income to continue providing top-quality therapy? There are a lot of emotions involved in setting and raising your rates and they can sometimes hold you back from making progress in your business if you don’t address them. I have struggled with this too. So I hope this episode will help you to decide how to raise your rates ethically and where to start when setting your rates.
What does success look like to you in your Canadian private practice? Where do you want to place your focus and time within your practice? Do you even have to hire more therapists? In this episode, Heidi and I speak about our respective Canadian private practice journeys – how surprisingly similar they are! – and what lies in store for us now. From networking to overcoming hurdles to reclaiming our approach to a work-life balance, we talk about it all.
What is your sleep-at-night factor when it comes to insurance? Do you lie awake at night fretting over what could go wrong, or have you taken the necessary steps to protect yourself and your practice? Whether your Canadian private practice provides teletherapy, in-person counselling, or both, you need to make sure that you cover your bases. In this podcast episode, Tara and I discuss the ins and outs of liability insurance and which essentials you need to have in your insurance package to maintain professional protection and integrity.
Are most of your social media postings and marketing efforts static pictures? Do you want to elevate your practice in the eyes of prospective clients? Or would you simply like to boost your Canadian private practice’s online presence? Whatever your goals are, making a video to advertise your Canadian private practice is the next best thing to connecting with your ideal client face-to-face! In this episode, I share my experience and share with you some of my secret tips to help you to create your first video, and how to make it great!
Are you stuck in the loop of taking on more clients at a discounted rate to make ends meet, leading you to become more and more burned out from the extra therapy hours? Where can you save some time and make passive income to help you increase your income and get more work/life balance ? It is possible to create systems that make it easier for your Canadian private practice to grow (and your clinic hours to shrink). All it takes is some planning, some consulting, and a bit of bravery. In this episode, I talk with Holly about how she can do just that.
At the beginning of my private practice journey, I knew that I wanted to run a group practice. I didn’t know how or when! But I knew that it was something I wanted to do because I liked the idea of passive income and not being burnt out by seeing a lot of clients. Though a lot of work at the beginning, I’m so glad I committed to the journey! In this podcast episode, I share my story of starting my Canadian private practice and hiring my first therapist in the hope that you will see that it’s not as difficult as it may seem to be.
Do you have to move your Canadian private practice? Are you nervous about losing clients? Though daunting, moving your Canadian private practice to a new city or province can potentially provide you with the opportunity for business growth, financial gain, and personal development! If you are moving or have been thinking about relocating, in this podcast episode, I speak with Kelley Stevens about her experience of moving (three times!) and all her knowledge, tips, and advice to aspiring Canadian therapists who are seeking to try something new for themselves and their practice.
When I started my Canadian private practice I did all the admin, from answering the phone to responding to emails. It took up a lot of hours that could have been focused on seeing more clients or building my practice. But finally I hired a virtual assistant and now my practice is growing and I haven’t looked back! Are you still doing all the admin within your private practice while providing therapy to your clients? Do you find yourself stretched thin between all the deadlines and to-do lists? Maybe it’s time for you to hire your first virtual assistant (VA)! In this podcast episode, I tell you my story and explain exactly how you can get started.
Many Canadian therapists feel overwhelmed by the business side of running a group private practice. It takes a practice owner with initiative and a collaborative nature to support their counsellors in providing the best therapy that they can as well as focusing on growing the group practice. In this episode, I speak with Sue Cook about how she created a supportive framework that helps clinicians in her Ontario group private practice provide their best therapy.
As I started to get busier in my Canadian private practice, I had to make a decision of how many clients I wanted to see each week. I needed to find my sweet spot. I figured that if I got to see 8 to 9 clients a week, that would be my capacity to do amazing work with those clients. If I started to see more than that, I would start to feel drained and not do my best work. I now knew that I was getting to a point where I needed to grow my solo private practice, to a group private practice.
I was getting really busy in my private practice, this was exciting, but I was starting to burn out. I had some tough decisions to make so that I could free up some time and energy. However, nothing could have prepared me for a global pandemic and having to transition my Canadian private practice from in-person to online counselling.
By the end of 2018 things were going pretty well. I was working in my private practice 2 days a week and I was teaching at Dalhousie. I was making money and all the hard work I had done in setting up the foundational phase of my Canadian private practice was paying off.